As a wise man would so deliberately say, time is one of the most important factors in a man’s life. This is not false. Time is an ever-flowing quantity that doesn’t stop for anyone.
Everyone just loves procrastinating and skipping work until the last possible minute, which leads to undesirable results and overall fall in efficiency and work satisfaction.
Since time is important to everyone, here are some tips that will help you, the employee, improve your time management so you can finish your work early, and not having to rush to meet deadlines:
Start early to end early
This is especially true for people who get longer deadlines, but prefer to keep their work piled up until they think that they have enough time to do a certain thing under the time they think they can work in. For example, if a certain male employee ‘x’ writes content and thinks that it will take him an hour to write 1000 words, he will not start working until there is an hour left for his deadline.
A good way to improve your time management is to not have this thought that just because you can do it under a certain time period, you have to start from that time period and take all the time you can get until the deadline approaches the end to start working on that work.
Starting early will not only give you the mental peace that you can work much more slowly and smoothly, but also improve the overall quality of work because your mind won’t always have to think about meeting that deadline.
Make a schedule for everything
The best way to improve your overall time management at work is to make a schedule for everything you do. Schedule when you leave for work, when you reach the workplace, when you actually start working, when you take a break, how much work you do until that break, how much time you spend on the break, and how much interaction you have with your co-workers.
Scheduling is a good way to limit how much time you spend not doing anything too.
Yes, it may sound like you’re more of a corporate robot when you make a schedule and follow it, but you’ll find your professional quality of life improving by a lot when you start following a schedule.
Procrastinating is just a fancy big word for day dreaming. Basically, just stop day dreaming. Thinking about buying that big house even when you’re sitting in your office is not going to help anything, if your wallet is empty. In order to fill your wallet, you will need to work.
Go in a flow, don’t just jump to conclusions and keep thinking about those conclusions when you should be working. Yes, you can’t really control what is going on in your mind, but there are several tips and tricks that will help you stop procrastinating. Personally, the tip to “be resilient” when it comes to tackling procrastinating has helped a lot. Think “I don’t need to think about this. I need to work!” every time you feel like you’re spacing out into the void.
Keep social media out of your work
One of the worst distractions nowadays is Facebook, WhatsApp, Snapchat and other social media applications that just want you to stick on the screen 24/7. A professional knows how to impart his personal social media life from professional work. This is what you should know too. Try not to use too much phone when you’re at work, keep the phone in your bag or in your pocket, until you need the phone for an emergency like an important call.
Block Facebook and other websites from your browser using extensions or just asking your office administrator to set up the block for at least your computer. Because you won’t be able to access your social media applications anymore, you will feel like you don’t have to use them as much anymore.
Keep a 20%-time window
A really good advice to help improve your time management is to use the 20%-time window technique. This technique is basically that you do stuff with a 20% margin for time. For example, if you can do a certain job in an hour, start around 70 minutes before the deadline. That 20% window accounts for the bathroom break or something like the computer breaking down unexpectedly. Use this technique all the time, even if you don’t want to follow the “start early” advice.
Leave time for the undesired
When you really think about it, the job you have is not that bad when it comes to the working hours. If you can properly implement a time table/schedule, you might be able to still get some time left even after working for the day.
This is why you should have a schedule that has everything planned out, even the unnecessities. This tip is basically a combination of the “20%-time window” and the “make a schedule for everything”.
Don’t think you can multitask to save time
Multitasking is basically trying to do multiple tasks at the same time. Though it may sound like a pretty neat concept on paper, we humans just aren’t made to be doing multiple complex tasks at the same time. We make a lot of mistakes, and not everyone is Leonardo Da Vinci.
Delegate enough time for a single task at a time, and do that task in the given time period. Don’t jumble everything and try to do everything all at once. This will prove to be quite a fatal blow to your entire time management and how you deal with work on a professional level.
Hopefully these tips will help you save all the time you need so you can have a better quality of life in the office. These tips can be applied for students still in school too, especially that 20%-time window tip. We hope you all the best so that you stop wasting time and start working!